{"id":400,"date":"2019-12-09T12:43:37","date_gmt":"2019-12-09T07:43:37","guid":{"rendered":"http:\/\/iparagons.com\/blog\/?p=400"},"modified":"2021-11-12T14:47:06","modified_gmt":"2021-11-12T09:47:06","slug":"ibm-filenet-bulk-search-and-update-in-existing-document-class","status":"publish","type":"post","link":"https:\/\/iparagons.com\/blog\/2019\/12\/09\/ibm-filenet-bulk-search-and-update-in-existing-document-class\/","title":{"rendered":"IBM FileNet Bulk Search and Update in Existing Document Class"},"content":{"rendered":"\r\n<p>Sometimes to meet the users requirements, we have to perform bulk operations such as; FileNet P8 bulk search and update existing document class(es) property value(s). Users want to add a new property to particular document class and want to update the existing records to populate this into new property.<\/p>\r\n\r\n\r\n\r\n<p>There are three mechanisms to achieve this requirements;<\/p>\r\n\r\n\r\n\r\n<ol class=\"wp-block-list\">\r\n<li>FileNet Bulk Search and Update using FileNet vbscript.<\/li>\r\n<li>Sweep jobs in FileNet or FileNet custom sweep job.<\/li>\r\n<li>Set document property using JavaScript.<\/li>\r\n<\/ol>\r\n\r\n\r\n\r\n<p>Here we are illustrating FileNet Bulk Search and Update using FileNet vbscript. You can configure as followed to add the new property template to the existing class and documents:<\/p>\r\n\r\n\r\n\r\n<ul class=\"wp-block-list\">\r\n<li>Add a new property template via FileNet Enterprise Manager (FEM) or FileNet ACCE.<\/li>\r\n<li>Go to your document class &#8211; Property Definition tab and add the new property template to it then refresh the object store.<\/li>\r\n<li>The new property template will be added to the existing document but contains no value.<\/li>\r\n<li>To update the property value of several objects at the same time for the existing documents, you can use the Content Engine Enterprise Manager&#8217;s Search feature. First, using the Enterprise Manager, you will need to determine the <strong>Symbolic Name<\/strong> of the property that you want to modify. To do this, select the property under the &#8220;Property Templates&#8221; node and look for the value for the &#8220;Symbolic Name&#8221; property on the Properties tab.<\/li>\r\n<li>Perform the new search and define the criteria for the new search.<\/li>\r\n<\/ul>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-402\" title=\"ibm filenet object store search\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-object-store-search.png\" alt=\"ibm filenet object store search\" width=\"332\" height=\"674\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-object-store-search.png 332w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-object-store-search-148x300.png 148w\" sizes=\"auto, (max-width: 332px) 100vw, 332px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-403\" title=\"filenet content engine query builder\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-content-engine-query-builder.png\" alt=\"filenet content engine query builder\" width=\"641\" height=\"603\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-content-engine-query-builder.png 641w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-content-engine-query-builder-300x282.png 300w\" sizes=\"auto, (max-width: 641px) 100vw, 641px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-404\" title=\"ibm filenet sql\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-sql.png\" alt=\"ibm filenet sql\" width=\"394\" height=\"393\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-sql.png 394w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-sql-300x300.png 300w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/ibm-filenet-sql-150x150.png 150w\" sizes=\"auto, (max-width: 394px) 100vw, 394px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<p>Once search completed with results, do the following step by step.<\/p>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-405\" title=\"filenet enterprise manager multi select operations\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-enterprise-manager-multi-select-operations.png\" alt=\"filenet enterprise manager multi select operations\" width=\"559\" height=\"605\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-enterprise-manager-multi-select-operations.png 559w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-enterprise-manager-multi-select-operations-277x300.png 277w\" sizes=\"auto, (max-width: 559px) 100vw, 559px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<p>Select all the results values and perform multiselect operations option as mentioned above.<\/p>\r\n\r\n\r\n\r\n<p>Bulk Operations window will be prompted, go the the script tab and paste the following script in the FileNet vbscript window <em>(Please change the symbolic name of the property value according to yours)<\/em>:<\/p>\r\n\r\n\r\n\r\n<pre class=\"wp-block-verse\"> Public Sub OnCustomProcess (CEObject) <br \/> CEObject.DHA_Br_Ingestion = \"BC\" <br \/> CEObject.Save <br \/> End Sub <\/pre>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-406\" title=\"filenet vbscript\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-vbscript.png\" alt=\"filenet vbscript\" width=\"428\" height=\"582\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-vbscript.png 428w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/filenet-vbscript-221x300.png 221w\" sizes=\"auto, (max-width: 428px) 100vw, 428px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-407\" title=\"filenet bulk search and update\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/FileNet-Bulk-Search-and-Update-1.png\" alt=\"filenet bulk search and update\" width=\"394\" height=\"391\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/FileNet-Bulk-Search-and-Update-1.png 394w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/FileNet-Bulk-Search-and-Update-1-300x298.png 300w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/FileNet-Bulk-Search-and-Update-1-150x150.png 150w\" sizes=\"auto, (max-width: 394px) 100vw, 394px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<p>To confirm the FileNet bulk search and update results, try to search again you will see new property value is updated accordingly.<\/p>\r\n\r\n\r\n\r\n<div class=\"wp-block-image\">\r\n<figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-408\" title=\"filenet bulk search and update\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/updating-batch-filenet.png\" alt=\"filenet bulk search and update\" width=\"260\" height=\"608\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/updating-batch-filenet.png 260w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/updating-batch-filenet-128x300.png 128w\" sizes=\"auto, (max-width: 260px) 100vw, 260px\" \/><\/figure>\r\n<\/div>\r\n\r\n\r\n\r\n<h3>Query:<\/h3>\r\n\r\n\r\n\r\n<p>For further confirmation, you can also query from filenet docversion table. Here is the query:<\/p>\r\n\r\n\r\n\r\n<pre class=\"wp-block-verse\">select COUNT(docversion.u0398_dha_br_ingestion) AS TOTAL, classdefinition.symbolic_name <br \/> from docversion, classdefinition <br \/> where docversion.u0398_dha_br_ingestion IN ('BC','Tfr')<br \/> and docversion.object_class_id = classdefinition.object_id<br \/> group by classdefinition.symbolic_name<br \/> UNION ALL<br \/> SELECT SUM(TOTAL), 'SUM of All' from (<br \/> select COUNT(docversion.u0398_dha_br_ingestion) AS TOTAL, classdefinition.symbolic_name <br \/> from docversion, classdefinition <br \/> where docversion.u0398_dha_br_ingestion IN ('BC','Tfr')<br \/> and docversion.object_class_id = classdefinition.object_id<br \/> group by classdefinition.symbolic_name<br \/> )<br \/> a<\/pre>\r\n\r\n\r\n\r\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-409\" title=\"docversion table filenet p8\" src=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/docversion-table-filenet-p8.png\" alt=\"docversion table filenet p8\" width=\"618\" height=\"498\" srcset=\"https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/docversion-table-filenet-p8.png 618w, https:\/\/iparagons.com\/blog\/wp-content\/uploads\/2019\/12\/docversion-table-filenet-p8-300x242.png 300w\" sizes=\"auto, (max-width: 618px) 100vw, 618px\" \/><\/figure>\r\n\r\n\r\n\r\n<p>In next post, I&#8217;ll share other two options; custom sweep job and set document property using JavaScript. For information about FileNet bulk search and update please refer to following Tech notes:<\/p>\r\n\r\n\r\n\r\n<ul>\r\n<li><a href=\"https:\/\/developer.ibm.com\/answers\/questions\/358041\/filenet-content-engine-51-best-way-to-update-new-p\/\" target=\"_blank\" rel=\"noopener\">https:\/\/developer.ibm.com\/answers\/questions\/358041\/filenet-content-engine-51-best-way-to-update-new-p\/<\/a><\/li>\r\n<li>\r\n\r\n<a href=\"https:\/\/www.ibm.com\/support\/pages\/javascript-example-changing-property-value-document-objects-using-custom-sweep-ibm-filenet-content-manager\" target=\"_blank\" rel=\"noopener\">https:\/\/www.ibm.com\/support\/pages\/javascript-example-changing-property-value-document-objects-using-custom-sweep-ibm-filenet-content-manager<\/a><\/li>\r\n<li><a href=\"https:\/\/www.ibm.com\/support\/knowledgecenter\/en\/SSNW2F_5.2.1\/com.ibm.p8.ce.admin.tasks.doc\/p8pcc443.htm\" target=\"_blank\" rel=\"noopener\">https:\/\/www.ibm.com\/support\/knowledgecenter\/en\/SSNW2F_5.2.1\/com.ibm.p8.ce.admin.tasks.doc\/p8pcc443.htm<\/a><\/li>\r\n<li><a href=\"https:\/\/www.ibm.com\/support\/pages\/javascript-examples-handling-bulk-processing-content-platform-engine\" target=\"_blank\" rel=\"noopener\">https:\/\/www.ibm.com\/support\/pages\/javascript-examples-handling-bulk-processing-content-platform-engine<\/a>\r\n\r\n\r\n\r\n<\/li>\r\n<\/ul>\r\n","protected":false},"excerpt":{"rendered":"<p>Sometimes to meet the users requirements, we have to perform bulk operations such as; FileNet P8 bulk search and update existing document class(es) property value(s). Users want to add a new property to particular document class and want to update the existing records to populate this into new property. There are three mechanisms to achieve &hellip; <\/p>\n","protected":false},"author":1,"featured_media":401,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[131],"tags":[207,248,250,251,252,282,253,120,254,249],"class_list":["post-400","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ibm-content-platform-engine-cpe","tag-content-platform-engine","tag-filenet-bulk-search-and-update","tag-filenet-5-1","tag-filenet-5-2","tag-filenet-5-5","tag-filenet-p8","tag-filenet-vbscript","tag-filenetp8","tag-sweep-jobs-in-filenet","tag-update-existing-document-class-property-values"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>IBM FileNet Bulk Search and Update in Existing Document Class filenet p8<\/title>\n<meta name=\"description\" content=\"IBM FileNet Bulk Search and Update 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